How ACA-Track Simplifies ACA Compliance for Employers of All Sizes

Staying compliant with the Affordable Care Act (ACA) can feel like a daunting task, especially with the complexities involved in tracking hours worked, managing employee eligibility, and ensuring accurate reporting to the IRS. For businesses of all sizes, navigating these requirements is critical to avoid expensive penalties and legal complications. ACA-Track offers an automated, all-in-one solution that simplifies ACA compliance, providing employers with the tools they need to ensure timely and accurate reporting while staying compliant with ACA mandates.

The ACA Compliance Challenge

ACA compliance requires businesses to track a wide range of data points, including employee work hours, eligibility for health benefits, and the accuracy of forms submitted to the IRS. However, the process of collecting, monitoring, and reporting this data can quickly become overwhelming, especially for businesses with large or variable workforces. The major challenges that businesses face in ACA compliance include:

• Data Overload: With multiple systems in place, from timekeeping and HRIS to payroll systems, integrating all this data into one cohesive view can be a daunting task. Accuracy is essential, but maintaining consistency across various platforms is often difficult.
• Tracking Hours and Eligibility: Employers must track the hours of all employees, including part-time and variable-hour workers, to determine their eligibility for health benefits. Managing this manually can result in errors and missed opportunities to meet ACA thresholds.
• IRS Reporting and Form Generation: Generating the IRS-required 1094-C and 1095-C forms involves complex calculations and a detailed understanding of IRS codes. Manual reporting increases the risk of mistakes and penalties, especially for businesses with fluctuating employee counts.

How ACA-Track Eases the ACA Compliance Burden

ACA-Track was created to simplify the compliance process by automating key ACA tasks and integrating them into a single platform. Here’s how it works:

• Automated Data Integration: ACA-Track integrates with your existing payroll and HRIS systems, eliminating the need to manually collect and enter data from multiple sources. Whether your employees are tracked through time clocks, mobile apps, or manual timesheets, ACA-Track consolidates this data into one system for easy analysis and reporting.
• Real-Time Eligibility Tracking: ACA-Track automatically tracks the eligibility of all employees for ACA health benefits. By monitoring work hours, employee classifications, and other relevant data, the platform ensures that no employee is missed, and you are always aware when an employee is eligible for benefits.
• Streamlined IRS Reporting: ACA-Track generates the necessary IRS forms (Form 1094-C and 1095-C) with accurate employee data and ACA codes. The software handles the complex calculations and provides an easy-to-use interface for filing your reports directly with the IRS. This ensures compliance and reduces the administrative burden on your HR team.

Why ACA-Track is Ideal for Employers of All Sizes

Whether you’re a small business with a few dozen employees or a large organization with thousands, ACA-Track is designed to scale and adapt to your unique needs. Here are some of the key reasons why businesses of all sizes choose ACA-Track:

• Scalability: ACA-Track can handle both small and large workforces. The platform adapts to your organization’s size, making it just as useful for small businesses as it is for large enterprises with complex employee structures.
• Ease of Use: ACA-Track is intuitive and user-friendly, with a simple interface that makes it easy for employers to navigate, even if they don’t have an in-depth knowledge of ACA regulations. The platform is designed for users at all levels of experience.
• Customizable Features: ACA-Track offers flexible configurations that can be tailored to your company’s specific needs. You can customize your measurement and stability periods, track variable hours, monitor affordability percentages, and adjust reports based on your business requirements.

The Power of ACA-Track’s Comprehensive Features

ACA-Track offers a complete suite of tools that cover every aspect of ACA compliance. Here are some standout features:

• Variable Hour Tracking: ACA-Track provides tools for tracking hours worked by employees in various categories, such as variable-hour, full-time, and part-time employees. The system monitors their hours to ensure compliance with ACA regulations and eligibility thresholds.
• Error Detection and Correction: ACA-Track automatically checks for errors and flags discrepancies in real time. If the IRS flags any errors in your reports, ACA-Track allows you to correct the issues and resubmit your forms directly through the platform.
• Advanced Reporting Tools: ACA-Track offers a range of reporting options, from real-time compliance reports to detailed employee data breakdowns. You can easily access reports on employee eligibility, hours worked, and ACA codes to ensure everything is accurate and up to date.
• Dedicated Support: Every ACA-Track client is assigned a dedicated account manager who provides ongoing support and guidance. Whether you need help with data integration, reporting, or correcting IRS errors, your account manager is there to assist.

Secure and Reliable Data Handling

When it comes to compliance, data security is a priority. ACA-Track ensures that your sensitive data is protected with the highest industry standards. The platform is hosted in an SSAE 16 SOC 2 compliant data center and uses encryption to protect personal identifying information. All data transfers are conducted through secure HTTPS connections, ensuring your data is safe from unauthorized access.

Save Time and Money with ACA-Track

ACA compliance can be a significant burden, but with ACA-Track, businesses can save time and money by automating the most complex tasks. By streamlining data collection, eligibility tracking, and reporting, ACA-Track reduces the need for manual work and lowers the risk of costly mistakes. With ACA-Track’s efficient and reliable solution, you can rest assured that your business will remain compliant while freeing up valuable resources to focus on what matters most.

Take the First Step Toward ACA Compliance Today

If your business is struggling with ACA compliance, or if you’re looking to streamline your ACA reporting process, ACA-Track is the solution you’ve been looking for. Contact us today to learn how ACA-Track can simplify ACA compliance, save you time, and reduce the risk of penalties.